The Childcare Recruitment Company Ltd, trading as Harris Recruitment, Terms and Conditions


  1. All and any business undertaken by The Childcare Recruitment Company Ltd, trading as Harris Recruitment (hereafter known as ‘the Agency’) is transacted subject to these conditions each of which have been incorporated or implied in any agreement between the Agency and the employer (hereafter known as ’the Client’). No variations of these terms and conditions shall be binding unless expressly confirmed by the Agency in writing.
  2. Fees to the Agency are payable by the Client upon engagement (not the date of commencement) and are solely in consideration of the introductory service between Clients and Applicants and are in no way dependent on the applicant obtaining their visa renewal, new passport, DBS check, UK driving license, National Insurance number or any other documentation.
  3. Fees paid to the Agency are as per our Schedule of Fees and are non-negotiable.
  4. The Agency cannot be held responsible for any losses, costs, claims, damages or liabilities to the Client and/or the children of any Client or to the Client’s property or to the Applicant arising from the introduction or engagement of Applicants through the Agency.
  5. The Agency’s fee is applicable to one engagement and the fee for any applicant returning at a future date will be charged to the client at the usual rates. Should any engagement or re-engagement occur without notification to the Agency by the client, the full permanent will be charged to the client irrespective of the length of employment.
  6. Clients retaining the services of one of our applicants in any capacity will be charged for the period the applicant is retained, even if said applicant turns out to be unsuitable.
  7. If a client notifies the Agency that they are paying the applicant a certain amount per week, and the Agency bases their Agency Fee on that amount, and then it transpires that the client is paying the applicant a higher amount, the Agency is then entitled to charge the client an additional fee, for the discrepancy in the salary declared to the actual salary.
  8. All reasonable and due care is taken by the Agency to screen Applicants but no guarantees whatsoever are given by the Agency with respect to the Applicant’s suitability or otherwise, save that the Agency will always check the visa status, qualifications of the applicant and their references to satisfy itself that the applicant is suitable, although the Agency cannot be responsible for the bona fides or accuracy of the said references.
  9. All information supplied by the Agency is confidential and must not be passed either directly or indirectly to any actual or potential Clients or applicants. If any information is transferred or passed on in breach of this condition, the Client in breach will be held responsible for the Agency fee on the same terms as if the Client had herself/himself engaged the applicant on a permanent basis.
  10. The engagement or use of the services directly or indirectly or referral by the Client of any Applicant whether permanent or temporary introduced to the Client by the Agency within one year of that introduction shall be deemed acceptance of and agreement to these terms and conditions by the Client.
  11. An introduction fee in accordance with the Schedule of Fees (printed in this leaflet) shall be payable to the Agency by the Client if:
    a) The Client engages or uses the services of directly or indirectly any Applicant, introduced to the Client by the Agency within one year of that introduction.
    b) The Client refers for employment any Applicant introduced to the Client by the Agency to any person firm or corporation (‘third party’) resulting in an engagement for use of the services of directly or indirectly of that Applicant by the third party within one year of the introduction of the Applicant to the Client by the Agency.
  12. The appropriate introduction fees as per the schedule of fees (as appears in this leaflet) shall be paid by the Client to the Agency within 7 days of the date of issue of the invoice. Interest will be chargeable on all outstanding invoices at the rate of 5% above the prevailing base rate of Barclays Bank PLC from the due date to the date of actual settlement.
  13. If the Agency is asked by either the Client or Candidate to get an Enhanced DBS Criminal Record Check done for the Applicant, it is on the understanding that either the Client or Candidate will pay for the cost of it (the Agency only charge the amount they are charged by the company who process the DBS Check for them).
  14. If a permanent applicant does not remain in the Client’s employment for 12 weeks,  from the date of commencement, (as long as the Client has paid the Agency fee within 7 days from receipt of invoice), the Agency endeavours to do its best to find 1  “like for like” replacement for the Applicant, as per the requirements specified in their client registration form, at no additional charge to the Client, within a 4 week period, from date of notification.
  15. The Agency will not provide a free replacement if:
    a) The client doesn’t respond within a reasonable time period giving feedback to the Agency regarding any suitable replacement candidates put forward.
    b) The applicant had been treated unreasonably by the Client, given the circumstances of the job they are being retained to do.
    c) The Client or the Client’s family have not been honest about the type or level of help required.
    d) The Applicant is required to do duties that were not agreed at interview or contained in any contract between the Client and Applicant.
  16. The Agency fees are non refundable.
  17. In the event that an arranged trial is cancelled by the client, after it has been agreed, the Client will be charged the sum of £200.00 plus VAT in consideration of administration costs incurred by the Agency.
  18. If the client and applicant mutually agree to a placement that is less than 20 hours per week, then the Agency reserves the right to invoice the client for the placement based on the Agency’s required minimum number of hours, which is 20 hours per week.
  19. If after agreeing to hire our candidate, where a job offer email has already been sent out to the candidate and/or the Agency has also submitted their Invoice and relevant paperwork, the Client changes their mind about employing the applicant, the Agency reserves the right to charge the Client an Administration Fee equivalent to 1 week’s gross salary + VAT.
  20. The Agency reserves the right to charge a discretionary £100 administration fee to cover advertising costs.
  21. The Agency does not employ the Applicants. Unless the candidate (working in a part time position) wishes to be self-employed, the Client is the employer of the Applicant and all PAYE: National Insurance, income tax and work related pension contributions, together with any other statutory rights that the Applicant is entitled to, are the responsibility of the Client.
  22. The Agency accepts no liability whatsoever for the contents of any draft Contract it may provide the Client with to enable the Client to enter into a written contract with the Applicant. Any draft Contract is supplied as a guide and has not been drawn up by a lawyer with any specific circumstances in mind. The Agency recommends that the Client obtains its own legal advice in relation to any Contract it wishes to enter into with the Applicant.
  23. Where a fee is based on an ’agreed’ salary and that salary is increased within the first nine month’s of the staff’s period of employ then an additional fee based on the increased salary (with credit being given for any fee already paid) is due and payable to ’Harris Recruitment’.
  24. The client is requested to pay the applicant for any trial they might ask the applicant to do and to reimburse them for any reasonable travelling expenses to the interview and/or for the trial, upon presentation of receipt.
  25. The Agency reserves the right to review and revise these terms and conditions by giving one week’s notice to the Client.
  26. These terms and conditions are governed by the law of England, Scotland, Wales and Northern Ireland and are subject to the exclusive jurisdiction of the Courts of England, Scotland, Wales and Northern Ireland.
  27. All clients must have read the “Schedule of Fees” and “Terms and Conditions” and agree to be bound by them.


Schedule of Fees to the Agency

Permanent Fee – 4 weeks gross salary

All fees subject to VAT

Please note that we invoice clients upon acceptance of the applicant for the position, not on the start date.